EGM 2018

EXTRAORDINARY GENERAL MEETING 2018

Extraordinary General Meeting 2018 Outcome

Special Resolution - to adopt the amended Article 39 to replace the existing Article 39 of the Articles of Association of the Company with immediate effect

Article 39 (amended)

Entitlement to vote

On a vote on a resolution concerning matters other than appointment of Directors, approval of financial statements and appointment of auditors, whether on a show of hands at a General Meeting or on a poll taken at a General Meeting:-
(a) every member present in person has 1 vote; and
(b) every proxy present who has been duly appointed by a member entitled to vote on the resolution has 1 vote

When voting on a resolution concerning appointment of Directors, approval of financial statements and appointment of auditors, a weighted voting system shall be applied if the votes of the Members who are also employees of the Company (“Employee Members”) constitute more than one-third of the total votes of all Members who (being entitled to do so) vote on such resolution.

Result:
FOR             36  (92.3%)
AGAINST      1   (2.6%)
ABSTAIN       2   (5.1%)

The Special Resolution is PASSED at the Extraordinary General Meeting with a majority of 92.3%. 

 

 


If you missed the EGM, you can now watch the livecast again!!
https://novacast.nova.hk/events/msf_20180309/archive


Dear Member, 

We are calling for an Extraordinary General Meeting for the purpose to pass a special resolution to amend the existing Article 39 of the Articles of Association of the Company with immediate effect. The Meeting will be held on 9 MARCH 2018 in Hong Kong. You can find all the information listed below for your perusal,

1. Meeting Notice
2. EGM Agenda
3. Notice of Special Resolution
4. Proxy Form
5. Information Session on Sexual Harassment and Abuse of Power

WHAT WILL HAPPEN IN THE EGM?
1. Presentation on the amendment of Article 39 of the MSFHK's Articles of Association.
2. Information session on the sexual harassment and abuse of power
3. Socialise and associate with other MSFers

WHAT WILL HAPPEN AFTER THE EGM?
MSFHK Annual Dinner will take place at the same venue after the EGM. For those who are intended to join the Annual Dinner, please RSVP on/before 23 Feb 2018. Note that there is limited seating available and RSVP is required. 

WHY DO WE NEED TO AMEND THE EXISTING ARTICLE 39? 
1. To minimise the conflict of interest that staff members have when voting on a resolution concerning appointment of Directors, approval of financial statements or appointment of auditors by adopting a weighted voting system. 

2. To follow up on the Motion passed at the International General Assembly in July 2017. The Motion to amend the Internal Rules of MSF International on voting rights, in which stated that "...institutional members should acknowledge and, if needed, address such risk by taking appropriate mitigation measures...". The passing of this Special Resolution at this EGM will allow MSFHK to align its Internal Rules with MSF International before the next IGA in June 2018. 


More practical Information is available below, 

LIVE-STREAMING:
The EGM will be live-streamed on https://novacast.nova.hk/events/msf_20180309/cover. Live-chat is also available throughout the event, your voice will be heard!

HOW TO VOTE:

BY PROXY
You can appoint the Chairman of the EGM or any other association members to vote on your behalf by submitting the Proxy Form. Note that the Proxy Form needs to be returned no less than 48 hours before the EGM (7 March, 18:15PM) to the Association either by post or email. More information is listed in the Proxy Form. 

BY ONLINE VOTING
Online voting will be available from 18:30PM to 20:15PM on 9 March 2018. All eligible voters will receive an email with their elector ID and password on 5 March 2018. If you are voting remotely, you are required to access the online voting site by registering your attendance on the Live-streaming page first. You will find the link to the online voting site embedded on the Live-streaming page. The Live-streaming page is https://novacast.nova.hk/events/msf_20180309/cover.  NOTE that your vote is invalid if you did not register your attendance online or in-person. 

Once you logged into the live-streaming page, click the voting banner as seen below, you will be directed to the Voting page. Login with your Elector ID and Password and cast your vote. 

 

BY VOTING IN-PERSON
You can cast your vote at the Voting Station in the EGM venue with your Elector ID and Password. 

MEMBERSHIP FEE
In order to enjoy your voting rights, please pay your membership fee for the year 2018 by 4 MARCH 2018 if you haven't already done so. This is so you will receive the elector ID and password for voting prior the EGM. Payment can be done by Credit Card authorisation form or PayPal. If payment is done by PayPal, please kindly send the receipt to the Association (asso@hongkong.msf.org) for record. 

 

By: Wai Wai Lui