FAD Associates (visitors)

Terms of Reference (ToR) 

2015 International Field Associative Debates (FAD) Associates (former International visitors)

The FADs are a platform empowered to the missions first: missions decide on the topics that are of concern to them and are relevant to the social mission, and are responsible for implementation of and feedback on the result of their discussions. The goals of the FADs are to:

  1. Ensure a space for local discussions in every mission on an annual basis. FADs are a key element of associative life in the field, and ideally FADs would be the fruit of an active associative life in MSF projects throughout the year, at the discretion and under the responsibility of MSF members.
  2. Discuss issues of interest to the missions themselves, linked to both the global challenges MSF is confronted to and the operational and humanitarian challenges and concerns field teams face in their own context (social mission), most of which can be framed as an identity issue.
  3. Ensure a space to voice concerns relevant to the social mission and push ‘up’ the issues that field teams strongly believe in and want to voice at a higher level.
  4. Occasionally the international may use FADs to consult MSF field teams widely on an issue requiring a positioning (i.e. broader International Board consultation of all the missions on a topic).

What is a FAD Associate?

International FAD Associates (formerly International visitors) are people external to the mission travelling to a FAD to support with the organisation, animation and follow-up of the FADs. FAD Associates are mainly board members/IGA Reps and Association Coordinators/ Officers. 

Attendance to a FAD comes with a number of responsibilities. FAD Associates should participate in a FAD only if they have the time and capacity and can commit to fulfil those responsibilities.

The role of FAD Associates is to support the mission in organising the FAD; engaging members in discussions about Associative life in the field; connecting field staff to MSF’s global perspective, strategic ambitions and challenges at the wider level; informing field colleagues about the work of the board(s); and listening to the concerns and suggestions of field teams so as to be able to convey those ideas back to the association.

FAD Associates should engage with the mission(s) before, during and after the FAD and accompany field teams during the whole process (from topic development to providing feedback to the field). 

If several FAD Associates are to attend the same FAD, they should coordinate their tasks and responsibilities with each other at each stage of the FAD preparation, animation and follow-up etc. of the FAD (see below).

Specific responsibilities include:

  • Before the FAD: 
    • Support the mission(s) in preparing the agenda and framing the topic
    • Prepare to engage in discussions by getting up to date both on the context of the mission and on the specific topic(s) to be discussed.
    • Get briefed on the context of operations and any security measures by the relevant operational cell/desk.
    • Connect with other international participants and FAD organisers in the field to start preparing the FAD ahead of time and possibly divide tasks. 
    • Get a thorough understanding of the new motions process and guidelines. 
    • Review the outcomes of the previous FADs and get prepared to feedback the local teams. 
    • Be prepared to facilitate and animate discussions. 
    • Recognising that FADs are the key moment in ongoing associative life in the field, engage in discussions with members about associative activities they could organise themselves throughout the year.
  • During the FAD:
    • Explain and present the work of the board(s).
    • Feedback/follow-up on past FADs (conclusions and motions) if any.
    • Participate in discussions to contribute to quality debates and present the work of MSF globally.
    • Dynamically facilitate and animate discussions.
    • Help to phrase motions if they come up (see new motions guidelines/toolkit). FAD Associates should not be pushing for motions if they do not emanate from the field. 
    • Discuss with the field coordination team about the FAD conclusions that concern the mission and how to follow up on these at field level.
  • After the FAD
    • Present the outcomes of the FAD at their board meeting/GA and/or at the GA of an OC.
    • Help ensure that conclusions and potential motions/recommendations are directed to the appropriate forum, with the support of the Association Coordinator if necessary (more information in the motions guidelines). 
    • Feedback the field on any specific results and follow-up, including outcome of the GA and motions if any. 
    • Connect with the Associative Team to feedback on Associative Life in the mission and share impressions. 
    • FAD Associates can be in charge of compiling the FAD report, depending on the needs of the mission.

FAD Associates should let their association coordinators know as soon as possible about their interest in participating in a FAD and dates of availability, and set as early as possible specific time for a briefing with the operations department and associative team.

So you have agreed to be a FAD Associate, now what?

The Association Coordinator in your home section can help you get in touch with the mission.  It's important that you contact the person(s) in charge of the FAD to make sure that you know what is expected of you and what specifically they would like your role to be during the debates. 

You should also set up a phone briefing with the cell and with Sophie in Brussels to get a better understanding of the Associative Life in the Field. 

Your Association Coordinator will help you with all practical details such as travel arrangements, and coordination with the field in terms of pick up etc.

We have uploaded some documents to the right of this text that might be of help. 

Any other questions?  Contact Rebecca or Monica

 

    

By: Rebecca Cederholm