What to include on the Agenda?

This is to help you decide what to put on the agenda for your FAD. Also included are ideas about how you could organise each session and some tools you could use for animation. The list is neither compulsory nor exhaustive, so feel free to use part of it or none of it – depending on what is relevant to your context, needs and teams!

Before you start

Welcome and Introduction of participants (game/ice-breaker)

Presentation about MSF Globally

Put the FAD into context

Discussion about Associative Life in the Field

FAD Topic Discussion

Conclusions of the FAD

Before closing

Before you start

  • Decide who will be the chair of the FAD and the time keeper
  • Decide who will be writing the FAD report (the FAD Report format is included in the toolkit) an compile the FAD evaluations
  • Don’t forget to include breaks, lunches and… a party in your agenda!

Welcome and Introduction (games/ice-breakers)

By HoMs, FAD associates (i.e. external participants) or those in the mission organising the FAD  

FAD participants may not (all) know each other. There are different ways to introduce each one, keeping it short enough and dynamic. For example:

  • Do a roundtable, asking everyone to say their name, occupation, OC and project (adding other ‘fun’ questions if you like)
  • Or do a ‘game’/ice breaker. Check out the page on "Helpful tips" to get some ideas, or ask the participants to propose one! 

Presentation about MSF globally 

FADs can be a good moment to remind the teams about the history of MSF, our principles, or what MSF does. For this you can:

  • Show movies about the history of MSF
  • Present MSF’s activities globally over the past year by showing the video recaps of our activities during the year (for example “The Year in focus” covering the period June 2014 to June 2015) – or the latest “Month in focus”. If you have time, you can have a short discussion afterwards – for example, if you watched the Year in focus, what did you find striking? Has anyone in the room been to one of the contexts mentioned in the film (apart from your own), and would like to comment, tell the rest of the group about their experience and the challenges we face? 
  • Feedback on previous FAD and what happened to their conclusions. The presentation of the FAD conclusions can be done by someone from the mission who attended the FAD last year, based on the 2015 FAD report. Keep it short! The 2015 FAD reports are available here
  • What happened to conclusions (and motions) can be presented by HoMs, FAD associates (i.e., people coming outside of the mission, from a board for example), Associative focal points etc. 

To put the FAD into context, you can use some/all of the material below or part of it:

Discussion about associative life in the field

  • Different projects can present what they have done to animate their associative life, or each team can present one activity they organised and was a success
  • This should be followed by a group discussion on future plans for the mission and different projects: what do you plan to do between this FAD and the next one? Who will be in charge of organising and following up?

FAD topic discussion

  • Pick your FAD topic well in advance. You will find ideas here. If you need help to gather support material or define your topic, please let Rebecca, Carole, or Monica know. 
  • The introduction of the topic can be done in different ways. Different types of speakers can help contextualise the topic and present its scope: you can invite speakers outside of MSF for example; or ask someone from the mission or the FAD associate to present; or build on the pre-FAD presentations if the FAD topic is similar to the pre-FAD ones. 
  • Discussion: there are different ways of organising your discussions (small groups, big group, a mix, etc.). You will find ideas here.
  • Do spend time synthetizing conclusions!

Conclusions of the FAD

FAD associates or colleagues in the mission are in charge of writing the FAD report, summarising the content of discussions and outcomes. The report should be sent to RebeccaCarole, or Monica using the FAD Submission Form  

To that end, what does the FAD participants agree on? Talk about:

  • What do we agree on?
  • Which are the points that were mainly debated?
  • What were the different points of views?
  • What do we want to do at the level of the project, the mission, the desk, the OC, the movement?
  • How will we follow up at each level?
  • Who will be the point of contact for gathering feedback coming from the field and other associative levels?

Election of who will represent the FAD at the 2016 OCB Gathering in Brussels. 

Before closing

  • Distribute the FAD evaluations to all FAD participants and make sure to collect and compile them with the FAD report. 


By: Rebecca Cederholm